Centralised or decentralised scanning of individual documents or batches. Extract data, store it and hand it over to other processes.
Document management with Kendox InfoShare
The Kendox InfoShare product family is designed for use in businesses seeking to optimise the way they manage digital documents, information, binders and processes. The total openness and high scalability of this complete system ensures that it can map onto small teams and working groups just as effectively as enterprise-wide applications. Users work with the application of their choice – with the Windows client, the browser-based web client, seamlessly integrated into leading applications such as ERP systems, or with a cutting-edge app for mobile devices. In all cases, the documents they work with are managed through a revision-safe, legally-compliant document archive.
Document management (as well as ECM, or enterprise content management) serves a number of subsidiary functions: documents are captured, archived within the DMS system in line with all compliance requirements, and integrated into existing business processes. In addition, documents are integrated into existing specialist applications, a range of standard applications can be used to manage documents, and round-the-clock mobile access is provided.
Efficient document management
It is common for many modern businesses to distribute their information management processes across a number of locations. This often makes it impossible to gain total access to all information and for departments to collaborate effectively.
Kendox InfoShare helps you to quickly and easily provide access to documents and binders throughout your business. Your users have direct access to typical document management functions, such as checking in and out, versioning, annotations, and flexible search options. This means that documents can be efficiently stored, archived in a revision-safe format, and – most importantly – quickly and easily found again afterwards.
Integrated process manager
Business process management is a core concern for many businesses, regardless of their size or sector. Enterprises’ processes are not just becoming faster and more efficient – they are also becoming more flexible and more transparent.
The InfoShare Process Manager lets you define workflows in advance, ensuring that recurring processes are handled consistently, making the current state of processing clear and identifying the responsible figures at any given moment. Individual processes can also be defined on an ad-hoc basis, meaning that, where necessary, the user can define a document’s path to approval and release.
Revision-safe archiving
The archiving and long-term storage of documents in line with compliance requirements is one of the key demands placed upon a document management system.
All documents – no matter their origin – are stored and managed through the Kendox InfoShare Server. This is the only way to ensure that documents are stored in line with legal requirements. How the documents arrive in the system is irrelevant: equal support is given to document scanning, manual archiving of documents and emails from standard applications such as Microsoft Office and Outlook, and automatic storage of content created by specialist applications.
The Kendox InfoShare Product family
Kendox InfoShare provides a range of solutions covering all aspects of document management. You can rely on an all-in-one solution for your needs.
Centralised, read-only, tamper-proof, trackable archiving for business-critical records and documents. Document life cycles, digital signatures, long-term storage and controlled deletion.
Receive outgoing documents from specialist applications, consolidate scanned documents with the ERP system, access from specialist applications such as ERP software, accounting, PPS, CRM, HR solutions. Integration with Microsoft SharePoint, CAD tools and IBM i (AS/400).
Assign archived documents, Office documents, emails and other digital media to business processes. Manage them, locate them, process them and organise them into digital binders together with other structured data.
Digitally design, execute, track, document and integrate document- and event-based processing tasks. Map document processes such as digital invoice approval.
Access anywhere using an internet connection and a data centre. Cloud services open up new possibilities for businesses – from the private to the public cloud!