Kendox InfoShare for SAP Business ByDesign

«SAP Business ByDesign» is a comprehensive cloud-based business software solution for small and medium-sized enterprises. Thanks to its modular structure, you can use it with «Kendox InfoShare» to perfectly integrate such tasks into your operational processes as processing incoming invoices, managing personnel documents, and all-purpose revision-safe archiving of business documents.

Working together with «SAP Business ByDesign», «Kendox InfoShare» ensures that all incoming and outgoing documents are managed securely and in compliance with legal requirements. The document archive runs in the cloud – just like «SAP Business ByDesign» does. All documents are stored in optimally designed, certified data centres. This eliminates the need for you to invest in costly archiving infrastructure; your employees can instead focus on your business’ core processes.

Access to archived documents is ensured at all times – either integrated fully transparently into «SAP Business ByDesign» or using other browser-based applications such as the «Kendox InfoShare Mobile Web Client». Convenient search functionality ensures that users can quickly and easily get to the documents and files they need.

And with its fully open collection of interfaces – the «InfoShare Web API» – almost all «Kendox InfoShare Cloud Archive Service» functionality is available to meet your individual requirements. This ensures that you can integrate document archiving into your existing business processes and specialist applications quickly and easily.

Solutions for SAP Business ByDesign

Integrated processing of incoming invoices
Integrated processing of incoming invoices

With «Kendox InfoShare for SAP Business ByDesign», you can optimise how you process incoming invoices. «Kendox InfoShare» processes incoming invoices automatically in a structured fashion. They can then be released through a fully configurable approval workflow. After approval, information required for initial account assignment is passed to «SAP Business ByDesign», ensuring processing goes smoothly and enabling the approved invoices to be quickly and efficiently posted and released for payment.

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Digital personnel binders for SAP Business ByDesign
Digital personnel binders for SAP Business ByDesign

Overfilled filing cabinets, time-intensive document storage and exhaustive manual searches are now a thing of the past. With «Kendox InfoShare» digital personnel binders integrated into «SAP Business ByDesign», paper records become mostly superfluous. All documents – employment contracts, salary and expense calculations, job applications, employer-employee correspondence, etc. – are digitised and made available 24/7 in a central revision-safe archive.

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Archiving expense receipts
Archiving expense receipts

«SAP Business ByDesign» offers a module for calculating expenses for businesses who want to efficiently control and account for their employees’ travel costs. Using this module, employees can submit expenses by themselves or on behalf of others, including the associated receipts. With «Kendox InfoShare for SAP Business ByDesign», both the receipts (which can also be submitted on mobile) and the subsequently generated reports are archived in a legally compliant form. If desired, they can also be made available in the employee’s digital binder.

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Archiving incoming and outgoing documents
Archiving incoming and outgoing documents

With «Kendox InfoShare», you can manage all incoming and outgoing documents. Depending on the use case, documents can be handed over manually, semi-automatically or fully automatically in the background. A convenient range of tools is available to capture incoming paper documents and efficiently assist the user in digitising and keywording them. Documents can then be accessed through «SAP Business ByDesign», either using a direct link or with the Mobile Web Client integrated in a mashup with the SAP interface.

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